Project Administrator – Houston Metro

About KDW

KDW is a fully integrated design-build firm delivering commercial, industrial, and food-processing facilities from concept through completion. As a single-source partner for design, engineering, and construction, we move faster and take greater ownership of outcomes than a traditional general contractor. Our people are entrepreneurial, accountable, and committed to building beyond expectations for our clients.

Position Summary

KDW is seeking a Project Administrator based in the Houston metropolitan area to provide administrative and project support to Project Managers and the project team to ensure projects are organized, properly documented, and progressing efficiently. This position is responsible for coordinating project paperwork, maintaining accurate records, assisting with subcontractor and vendor documentation, tracking project information, and supporting day-to-day project administration from project start through completion.

The ideal candidate is highly organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to Project Managers and project teams.
• Maintain accurate and organized electronic and physical project files.
• Assist with project setup, including subcontracts, purchase orders, and project documentation.
• Prepare, process, and track project correspondence, forms, and other documentation.
• Request, track, and maintain Certificates of Insurance (COIs), waivers, releases, and other compliance documents.
• Assist with processing subcontractors pay applications, invoices, purchase orders, and change orders.
• Ability to identify missing or incomplete documentation and proactively follow up as needed.
• Maintain project logs, including executed subcontract agreements, change orders, project-related information.
• Perform other administrative duties as assigned.

Qualifications

• 2+ years of administrative, project coordination, or construction-related experience preferred.
• Resides in the Houston metropolitan area and available to work in-person.
• Strong attention to detail and accuracy.

Preferred Education & Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience in commercial construction or a similar project-based environment is a plus.
• Ability to prioritize and manage multiple projects and deadlines simultaneously.
• Professional and courteous communication with employees, subcontractors, vendors.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to learn and effectively use project management, accounting, document management, and other company software systems.
• Construction administration experience.
• Familiarity with construction contracts, purchase orders, subcontracts, change orders, pay applications, and lien waivers/releases.
• Experience working with project management or construction management software.
• Experience coordinating documentation between Project Management and Accounting.

Essential Skills

• Ability to adapt to changing priorities while maintaining urgency in a fast-paced, challenging environment
• Strong independent work ethic with excellent team collaboration capabilities
• Outstanding communication skills across all organizational levels
• Manage time well and highly organized
• Excellent written and verbal communication

Physical Requirements & Working Conditions

• Ability to work in a professional office environment and communicate effectively by phone, email, and in person.
• Ability to sit, stand, and work at a computer for extended periods.

Compensation & Benefits

• Competitive base salary commensurate with experience
• Annual performance-based incentive plan
• Medical, dental, and vision coverage
• 401(k) retirement plan
• Paid time off and holidays
• Career development within a growing design-build organization

Please email your resume specifying which position you are interested in to jobs@kdw.com to apply.

Please Note: KDW does not accept unsolicited resumes from recruiters or employment agencies. All resumes must be submitted through established recruiting agreements.